Invitation letters for visa purposes can only be issued to people who have completed the registration process and paid the registration fee.
Visitors from non-EU countries must possess a passport valid for at least three months longer than the planned date of departure from the Czech Republic. Participants requiring a visa should apply immediately to the consular office or embassy of the Czech Republic in their home country in order to avoid inconvenience. See the list of countries whose citizens require a Visa here. Please note that the visa application process can take up to 6 weeks.
For more detailed information please see the official website of the Ministry of Foreign Affairs of the Czech Republic.
The Conference Secretariat assists delegates by processing the official invitations on request. These letters do not commit the Local Organiser to any financial obligation.
Before your appointment, please contact the embassy and ask which of the following documents they require to issue a visa for you: Official invitation by the Conference Organiser or Official invitation by the Foreigners' Department of the Czech Police.
Official invitation by Conference Organiser - required information:
- Your full name
- Date of birth
- Place of birth
- Country of citizenship (country which issued your passport)
- Passport number
- Date of issue of your passport
- Permanent address
Condition for issuance of the invitation letter is payment of registration fees.
The fee for the official invitation by the Foreigners' Department of the Czech Police is 65 EUR plus express delivery service (price may vary depending on country of delivery, usually 30-60 EUR).
As soon as the required data are received and the registration fees is paid, the Conference Secretariat will start the process of issuing the official invitation for you. This process usually takes a few weeks. When the official invitation is ready, it will be sent to you by express delivery service. You shall then present it at the Czech embassy in your country in order to receive a visa for the Conference.
We strongly advise you to apply at least one month prior the Conference.
Good to know
Complete information about Czech Republic is available at the official website of the Czech Republic.
The organizers do not accept responsibility for individual medical, travel or personal insurance. All participants are strongly advised to take out their own personal insurance before travelling to the Congress.
Czech Republic standard time is one hour ahead of Greenwich Mean Time (GMT+1)
In September the average maximum temperature is 18°C and the average temperature is 12,5 °C.
Czech Republic uses a 220-volt AC, 60 Hz electrical curent. Sockets are the standard European type (two-prong round pin plugs with a hole for a male grounding pin are standard). To use electric appliances from your country you may need a special voltage converter with an adapter plug.
Most shops in České Budějovice are open from 9:00 to 18:00 (groceries usually open from 7:00) , Monday till Saturday. Shops in the city center are usually open from 9:00 to 20:00, Monday till Sunday. Service is usually included in the bill in bars and restaurants but tips are welcome. If you consider the service good enough to warrant a tip, we suggest about ten percent.
Currency and Banking
Czech Crowns are the official currency in the Czech Republic. Foreign currency exchange is available at Václav Havel Airport Prague and at most hotels, banks and exchange offices throughout the city. International credit cards are accepted for payment in hotels, restaurants and shops. Paying by cash in Euro is also possible in some restaurants and shops.
You can find the official exchange rates on the website of the Czech National Bank.
Important telephone numbers
112: General Emergency for Europe